This will help ensure that your employees use their paid time off and dont miss out on valuable benefits. Some businesses may close down for a week or two at a certain time of the year, and that period is everyone's . Leaders can show employees they value this by taking time off themselves. Ask employees to create a vacation plan and mark the due date for filing leaves on their calendars. Dear Valued Customer, We are beyond grateful for your continued support and loyalty to our brand and services. You want your employees to take a break from their work and enjoy the world outside. Subject: Request for one week vacation leave. We set very clear performance metrics with our employees and allow them flexibility in accomplishing those goals. Due to the sluggish economy, employees hesitate to take time off, and/or do not disconnect 100% while on vacation, often checking in once a day or scanning emails.Failing to take vacation days can result in higher levels of stress and greater levels of disengagement at work. Employees should clearly understand your organization's vacation policy. Build a better team and achieve more of what matters. Below is a vacation request email sample for medical reasons: Subject: Medical leave application Dear (Manager's name), I'm writing this letter to request vacation leave from Tuesday (December 15th) through Thursday (December 24th). Please enter the text you see in the image below: SHRM provides content as a service to its readers and members. They influence President Biden signed the Pregnant Workers Fairness Act into law on December 29, 2022 BerniePortal is the all-in-one HR software solution at a fair price, so HR can focus on providing a good place to work. All PTO requests and approvals will be tracked using [system]. You may be doing a great job as a manager, but are you showing your employees how to be good managers? What you say is less important than what you do. Thank you for being YOU! Please try again later. Otherwise, youre heading for burnout and thats bad for everyone. By setting out a clear policy and making leave easy to book, business owners can set a precedent that taking leave from work is encouraged. Thank you for a great year. That also means that they're responsible for getting that work done and coordinating with other team members to make that happen. Not to mention that according to SHRM, when employees take PTO, they're often more productive and exhibit lower stress and better mental health. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. You can do this by offering the following: When you work for a company, you probably know that taking time off is good for your health and well-being. (Enovapoint, 2021) Using a name rather than a department in the sender line. By taking time off regularly, you can show everyone else in the company how important it is to take time off so they dont feel guilty about doing so themselves. 0-5 years of service - [days] PTO days each year for exempt employees; [days] PTO days each year for nonexempt employees. Members can get help with HR questions via phone, chat or email. Even if our employees work from home, we ask when they are taking a 'vacation' even if it's a staycation. $('.container-footer').first().hide(); Follow this simple memo to staff on . Here is a template you can use when structuring your email: Subject: [type of leave] request - [your name] Dear [employer's name], I would like to request [number of days or weeks] leave days that start from [date] and end on [date]. part-a (to be filled up by. The best way for employers to encourage employees to use their time off wisely is by creating these days themselvesnot just for their own benefit but also for those who enjoy working at home or remotely from home offices. The Laurel, Del.-based insurance agency has a "use it or lose it" policy and didn't want its 38 employees to forgo paid time off (PTO), even if they couldn't get away to their usual vacation haunts due to the pandemic. "With the holidays coming up, we'll continue to remind employees that taking time to recharge benefits everyone, and it will help them be in a better mindset for what will hopefully be a much less chaotic 2021," she said. If workers take 29% less vacation for the entire year, this translates into about $60B in additional accrued PTO liability. Teams are feeling exhausted, work demands are on the rise, and more and more time is devoted to work instead of ourselves. "While traditional vacations and large events are not available to all employees this year, the best thing we've done to support our team is reframe what time off could look like," said Courtney Wilson, head of people operations at HealthJoy, a Chicago-based benefits platform. And if most of your team waits until the end of the year to take their leave, youll struggle to accommodate everyone and end up with an unhappy team, wasted time off, or too much carry-over into the next year. Company culture has to promote self-care and wellness for the employees. 3. You should send employees monthly reminders about how much time off they have available for use in the following year. Create a cafe-like office. When Crystal Brown-Tatum, a human resources manager at Dallas Summer Musicals, noticed that her staff members were accruing more paid time off (PTO) during the pandemic than they would be able to roll over in 2021, she sent out a list of road trips for employees to consider taking. Please confirm that you want to proceed with deleting bookmark. But do your employees? Use this communication template to remind employees to check their PTO status before the year endsand their time off potentially expires. This can help managers optimize workload delegation. 2. You will need to demonstrate through your own actions that youre serious about time off. [Include Template 4] Thanks, Your HR Team TEMPLATE 4: Managers Team Involvement (Every 6 months) Hello Team! Marketing | Branding | Blogging. "This helps reassure the employee that they can truly take time off to relax with family without feeling guilty or stressing out about checking e-mail and phone messages.". Tip#2: Be friendly. } hbspt.cta._relativeUrls=true;hbspt.cta.load(131307, '070b3b46-9e86-40d1-85c0-17bd895480dc', {"useNewLoader":"true","region":"na1"}); Crafting and following a comprehensive onboarding checklist ensures a consistent, As the cost of living continues to rise around the country, many employeesespecially HR professionals play an indispensable role within an organization. It outlines the employee's intended days off and their plan for coverage at work. These Three Words Describe Me in The Best Way. Set the example for your employees Discuss the days you will be taking off and encourage your team to do the same. PTO will be available to exempt and non-exempt employees. Additionally, employees will become more conscious of scheduling their breaks. This could include switching from an accrual bank or lump sum benefit to unlimited PTO, which eliminates the risk of expensive year-end payouts for unused vacation days. We are keen to hear your thoughts on the best way to motivate everyone in the workplace to get involved with our drive to be more energy efficient. Sterling R. Morris, Intermountain Healthcare. if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { Steve Pemberton, chief human resources officer at the company, which is co-headquartered in Dublin, Ireland, and Framingham, Mass. Explain the need for leave. To give the company time to finalize schedules, team members are expected to submit requests by [date] through [communication method]. If you havent taken a vacation yet this year, I hope youll consider taking some time off soon. HR circular format for employees are very helpful in this situation. One way to encourage employees to take some time off is to have, Provide a list of fun activities or places nearby that are great for taking a break (e.g., If its nice out, try going on a hike!), Offer tips on how to stay focused on work while away from the office (e.g., Turn off notifications so they dont distract them!). This isn't unusual. Meanwhile, vacation requests fell roughly 50 percent during the initial months of the pandemic. You may want your employees to feel like theyre getting enough sleep, eating well, and exercisingand also having fun! On his next half day off, he plans to go for a bike ride and camp on his deck with his daughters. (Campaign Monitor,2019) Add an eye-catching subject line and body. Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. Otherwise, theyll burn out quickly (and possibly quit). It gives them space to refresh, a chance to reflect on their own personal growth and health, and helps them come back with renewed energy and focus. Download Employee Mandatory Vaccination Policy Letter Template. var temp_style = document.createElement('style'); Some fear that taking time off may make them appear less dedicated or essential, attributes that no one wants to project amid layoffs across many industries. Please enable scripts and reload this page. Encourage staff to switch off during annual leave. Subject Line: Please join us as we re-open our doors on June 05, 2020. 1) all the projects you recently finished or are currently working on. When anyone on your team logs into Timetastic, theyll see their Wallchart: Their Wallchart tells them who has approved time off on the calendar, along with their own leave balance, so they can see how much leave they still have left to use. In fact, 62% of American workers say they eat lunch at their desks. In general, yes, employers can require employees who physically enter the workplace to be vaccinated for COVID-19, and before the pandemic, other employer vaccine mandates have been applied, such . Through a combination of this survey data and individual coaching conversations, here are six strategies for managers on how to approach vacations when so much of the workforce is working from home. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); temp_style.textContent = '.ms-rtestate-field > p:first-child.is-empty.d-none, .ms-rtestate-field > .fltter .is-empty.d-none, .ZWSC-cleaned.is-empty.d-none {display:block !important;}'; This is the same information in the Burnout Board, but its sent directly to you, so you dont risk overlooking it. This leave can make you more motivated and help you perform more effectively. Paid time off is part of your compensation. For example, women academics are publishing fewer papers, presumably because of their disproportionate responsibility at home. Model time away, standardize. Summary. Take a moment to think about what makes your employees happyit could be anything from playing with their dog or cat, reading a book, watching their favorite movie, or listening to music. But we know that unplugging from work is important.' Let them know that vacation can improve their relationships at work, as well as their productivity and morale. Others may channel their anxiety about the world into their work so they are reluctant to take time off. To keep your mind and body healthy, its important to take some time for yourself every once in a while. agree on a time for the employee to take the leave. Talk through these fears and encourage them to use vacation time to spend more time with their families or to lay by the pool as a way to relax and unwind. HR and managers may find that employees have questions about their time-off benefits throughout the year, including if they can use PTO during their two weeks notice and if employers have the right to turn down time-off requests.